Board minutes (Zoom meeting) – 17.12.2020
MINUTES OF MEETING HELD 1.9.20 APPROVED BY: DS SECONDED BY: DW
PRESENT:DF / DS / SD / DW / DL and JW
Postponement of AGM
Radio Station – new annual rent dates proposal
Painting of 8 Quayhead close
MHAL – new bookings closed until 1.2.21
Watersports – CCDC’s involvement
Road surface within grounds – Off Clifton Street to Stables
Staffing – GH Directors only
DIC door repairs – GH Directors only
The following guidelines have been issued by OSCR:
Postpone your AGM and other meetings. https://www.oscr.org.uk/guidance-and-forms/covid-19-guidance-for-charities/3-charity-meetings-and-governance/
You might decide that as a result of COVID-19 and the official health advice postponing your AGM or other meetings until restrictions are lifted or meetings can be held observing physical distancing rules is the best option. It may be that by postponing these meetings, you are not fulfilling what it says in your governing document or you will not be able to finalise your annual report and accounts. Where you decide it is necessary to postpone you should record this decision, demonstrating good governance of your charity. We will be understanding and proportionate should any concerns be raised with us about the postponement of AGMs or other meetings.
JW explained that she had also spoken with DTAS who confirmed the above. Their advice being to be aware that no information has been given by OSCR, to date, as to the length the postponement can be for. Also, DTAS said to ensure that the Board’s decision to postpone our AGM is recorded as such. Those present voted unanimously to postpone CCDC’s AGM until 2021. SD to send a post to ‘Wee Paper’ and to put on CCDC’s Facebook page to this affect.
RADIO STATION RENT AND LEASE
JW has received confirmation from Stevie Muir that funding has been secured for the Radio Station to cover their rent for the next 2 years. Discussion continued in relation to their rent in relation to Covid -19.
PAINTING OF 8 QUAYHEAD CLOSE
JW Explained that quotes requested from 3 local painter/decorators which all had agreed to provide had not been received. One withdrew their interest and the other 2 have not submitted anything, having been reminded, to date. DL and SD suggested alternative tradesmen to contract and JW will follow up.
JW proposed and the Board unanimously agreed, that considering current Covid-19 restrictions in place and because we currently have 4 apartments let out until March 2021. JW would instruct Charles Kelly to put on our website that there is no availability between 18.12.20 and 31.1.21 inc
JW filled the Board in on where the community are in relation to Cumbrae Watersports Centre and a possible asset transfer by the community. The Board unanimously agreed that CCDC would continue to work with and support the community and the Sub-Committee formed, in the interim, by members of local businesses / groups & individuals in taking this proposal forward. The intention of the sub-committee is to look at the carrying out of a feasibility study and site inspection and then to decide if the community wishes to take the matter forward from there. DF explained that Barry Fleeting of Sportscotland has said that Sportscotland are happy to extend to the end of January 2021, the date for which a Business Plan is to be submitted by.
ROAD SURFACE WITHIN GROUNDS – OFF CLIFTON STREET TO POINT OF RIGHT TURN TO AREA OF HARD STANDING
Discussion to place in relation to future maintenance costs of this stretch of road within the grounds of Garrison House, in relation to all this is relevant to.
DIC EXTERNAL DOOR REPAIR – GH DIRECTORS ONLY
JW explained that the large runner for the main, double doors at the DIC is rotten and needs to be replaced at an estimated cost of £680. JW asked the Board if they were happy for this repair/replacement to go ahead? All Directors agreed that this should go ahead.
AOCB – none
DONM – yet to be confirmed
MEETING CLOSED AT 7.50PM