Minutes of Committee Meeting
Thursday 28th September 2021
1. Note /minute taker
2. Previous minutes approval
3. Garrison House and grounds
4. Public Toilets
Due to coronavirus restrictions this meeting was held via ZOOM.
Attendees: DF, DS, SD, DW, DL & JW
1. Note minute taker
David Williamson offered to be note /minute taker for meeting
2. Previous meeting Minutes
Minutes of meeting held 10.6.21 Approved by AJ and Seconded by: DS
3. Garrison House and Grounds
a) Ross Newton has requested a 5-year lease going forward on the site he currently uses for children’s rides and bouncy castles. It was agreed that a 3-year lease would be offered which would include an annual rental review.
It was also agreed that Ross could utilize the revised area he has occupied for the last 2 years. Ross will provide a drawing confirming this area.
b) Discussions continued regarding Garrison House Café and their new lease going forward. Further discussions required including a meeting with Lynne & Kenny
c) Ramp at Bute Terrace entrance – JW informed the Board that she had learned that the step down into the grounds by the Astro turf was created by NAC when the path was upgraded. Board agreed that JW will contract NAC to discuss options further and their possible assistance in creating a ramp at this entrance/exit.
d) Motorhome Site - The site has proven very popular, during its first 3 months. A separate meeting will be called to look at improvements that could enhance the service CCDC provide at the site and the planned online booking system, card payment facilities etc. to be discussed.
e) CCDC received a request to purchase the Old Clinic building. It was agreed by those present that this is not something the Board wish to consider at present, as the site may be involved in CCDC’s future plans within the Garrison House grounds.
f) Garrison House Repair Grants - Tender has gone out to four accredited architect firms wishing to Project Manage the work.
This is part of a necessary process in relation to our fund application to HES for 40% of the total project cost.
Our application to Adapt & Thrive was sadly not successful, but CCDC will stay in touch for any potential, future grant options.
JW held a meeting with Social Investment Scotland in relation to a possible loan taken out by CCDC towards the total building repair bill for Garrison House.
g) NAVT funding has been received and an advert for the post has been created and posted on CCDC’s website, Facebook page and in local shops on Cumbrae. - Closing date expected to be 15th October.
JW has also applied to HIE for Delivery Resource Funding. The funding, through Scottish Government, would assist with salary costs relating to JW, Business Manager, for a 2-year period.
h) AGM & Business Plan - Due to Covid-19 limitations, the DA hall could not accommodate enough members for our AGM. Board to discuss further as to whether a Zoom meeting would be suitable for our members and how best to circulate our Business Plan.
i) Calendar 2022 - It was agreed CCDC will proceed with one hundred calendars being printed, using a nostalgia theme and DS will provide JW with approx. forty photos and two directors will assist in selection of final photos for calendar.
j) CCDC agreed to “buy a brick” from part of the Town Hall’s fundraising campaign, at a cost of £250. JW to arrange.
k) West Lodge – CARS contractors have extended their rental of office space and boardroom and use of bathroom & kitchen facilities.
Broken CCTV cameras have been removed and Bard to review if to be replaced in the future. Cabling to be left in situ for that purpose.
l) Community Garden lease under discussion as current lease ends early 2022.
m) JW informed the Board that she had received an enquiry from a member of the public, as to whether the Board would consider the possible creation of a BMX/Skateboard Park at the grassed area by the Astro Turf. The Board pointed out that such a facility had been discussed on the island, by the community previously and it was felt, and the Board agreed, that Garrison House grounds was not the ideal location and that they would support any island group looking into the development at either Cumbrae Park or West Bay. – Both sites seemingly discussed in the past.
4. Public Toilets
a) CCDC still await update from NAC in relation to West bay and Croc Rock Toilet Blocks and Cumbrae Properties (Crown Estates). At present, the fitting of the coin pay system at West Bay has been put on hold.
b) Fitting of coin pay system and opening mechanisms at Cumbrae Slip are still outstanding, due to contractor’s workload.
b) Public Toilet Winter opening times agreed as follows: Croc Rock 8.30am – 8.30pm and Cumbrae Slip 7am – 8.30pm.
c) The Board still await an invitation to join CMAL for discussions relating to the Cumbrae Slip site.
d) JW has been given contact details for a company who may be able to assist with the water issues at Fintry Bay. – JW to make contact.
e) Unfortunately, JW had to inform the Board that vandalism had occurred at Croc Rock facilities over September Weekend. Thankfully, Millport Property Maintenance were able to assist on the Sunday morning and the facilities were reopened later that morning.
f) Agreement was reached to allow Town Hall contractors to utilise the Bomb Shelter space – whilst site closed to the public, as a welfare space. Electricity and water costs to be covered by the Town Hall.
g) JW informed that the aperture at the Bomb Shelter has been corrected by the company which Sanctuary used to conduct the alterations at the site.
THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT: 9.25PM